Why It Matters
A Legal Requirement in Hong Kong
The Hong Kong Companies Ordinance (Cap. 622) stipulates that every company incorporated in Hong Kong must appoint a company secretary. This appointment must be made within 15 days of incorporation.
The company secretary must be a resident in Hong Kong or a legal entity with a registered office in Hong Kong. Failure to comply can result in heavy penalties, including fines and even imprisonment.
"Choosing the right company secretary is a crucial decision for any Hong Kong company. vOffice offers comprehensive company secretarial services that can help companies fulfill all requirements."
vOffice is TCSP Licensed
Trust & Corporate Service Provider
20+
Years Experience
3,900+
Clients Served
HK$1,299
Per Year
What We Do
Supporting Your Company from Hong Kong
Legal Guidance
Guidance on compliance with the Hong Kong Companies Ordinance and related legal requirements.
Corporate Resolution Support
Preparation and filing of necessary board and shareholder resolutions.
Compliance Support
Monitoring statutory deadlines and maintaining corporate registers.
Company Seal Custody
Safekeeping and controlled use of your company seal where applicable.
Annual Return Filing
Timely preparation and submission of annual returns to the Companies Registry.
Meeting Support
Issuing notices and maintaining proper meeting documentation.
Our Scope of Work
What's Included in the Service
Acting as Company Secretary of your Hong Kong company as required by the Hong Kong Companies Ordinance
Ensuring your company complying with all the local laws and regulations
Acting as Coordinator between your company and the Government authorities (IRD, Companies Registry, etc.)
Liaise with auditor for annual statutory audit on secretarial records
Advice on matters regarding secretarial/statutory/compliance/accounting/tax
Annual Return preparation and submission to the Hong Kong Companies Registry
Maintenance of Company Statutory Book, Register of Shareholders, Register of Directors, Significant Controllers Register, etc.
Obtaining new Business Registration Certificate upon renewal